City Clerk's Division

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City Hall
1414 Mission Street
South Pasadena, CA 91030

Phone: (626) 403-7230
Fax: (626) 403-7211 
Email: City Clerk's Division

Hours of Operation:
M-Th 7:30 AM to 5:00 PM
Friday 7:30 AM to 4:00 PM 


Mission Statement

The mission of the City Clerk's Division is to provide equal access to open and transparent government, to safeguard and enrich the municipal election process, to preserve the City's legislative history, and to serve the community of South Pasadena with integrity.

Vision Statement

The vision of the City Clerk's Division is to become known for our compassionate customer service, commonsense and action-oriented practicality, and to forge a legacy of ethical public service.

Our Values Are...

  • Fair, impartial, and balanced objectivity
  • Recognition of the greater community good
  • Innovative approach to process improvements
  • Promoting community engagement
  • Serving as a resource to all customers

What does the City Clerk's Division do?

Election Services
It is the duty of the City Clerk's Division to conduct Municipal Elections in accordance with the Municipal Code, California Elections Code, and Fair Political Reform Act. The City Clerk's Division staff provides guidance to candidates in meeting their legal responsibilities before, during, and after an election.

Legislative Services
The City Clerk's Division coordinates the preparation and distribution of official City Council Agenda packets prior to each City Council Meeting. Before and after the City Council takes action, ensures that actions are in compliance with statutes and regulations, and that all actions are properly executed, recorded, and archived.

Records Management
The City Clerk's Division is the custodian of many public records of the City, including ordinances, resolutions, minutes of the City Council, election-related documents, Campaign Disclosure Filings, Statements of Economic Interest, and many others. Management of the receipt and processing of petitions relating to initiatives, recalls, and referendums.

Municipal Code
The City Clerk's Division maintains the South Pasadena Municipal Code, which is a compilation of City laws and regulations and is accessible at City Hall and on-line.

City Boards, Commissions and Committees
The City Clerk's Division coordinates the recruitment process for all of the City's advisory bodies. Vacancy notices and applications are available on-line and in the office.

How do I contact the City Clerk's Division?

Marc Donohue, MMC, Chief City Clerk (626) 403-7232

Juan Esquivel, MPA, Deputy City Clerk (626) 403-7231

Miriam Ferrel, Management Intern (626) 403-7233

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