City Clerk's Division

Mission Statement

The mission of the City Clerk's Division is to provide equal access to open and transparent government, to safeguard and enrich the municipal election process, to preserve the City's legislative history, and to serve the community of South Pasadena with integrity.

Vision Statement

The vision of the City Clerk's Division is to become known for our compassionate customer service, commonsense and action-oriented practicality, and to forge a legacy of ethical public service.

Our Values Are...

  • Fair, impartial, and balanced objectivity
  • Recognition of the greater community good
  • Innovative approach to process improvements
  • Promoting community engagement
  • Serving as a resource to all customers

What does the City Clerk's Division do?

Election Services

It is the duty of the City Clerk's Division to conduct Municipal Elections in accordance with the Municipal Code, California Elections Code, and Fair Political Reform Act. The City Clerk's Division staff provides guidance to candidates in meeting their legal responsibilities before, during, and after an election.

Legislative Services

The City Clerk's Division coordinates the preparation and distribution of official City Council Agenda packets prior to each City Council Meeting. Before and after the City Council takes action, ensures that actions are in compliance with statutes and regulations, and that all actions are properly executed, recorded, and archived.

Records Management

The City Clerk's Division is the custodian of many public records of the City, including ordinances, resolutions, minutes of the City Council, election-related documents, Campaign Disclosure Filings, Statements of Economic Interest, and many others. Management of the receipt and processing of petitions relating to initiatives, recalls, and referendums.

Review Ordinance 2354, adopted by Council on April 21, 2021.

Bid Opportunities

Please check the City's PlanetBids page for bid opportunities - Requests for Proposal (RFP), Bid (RFB), or Qualifications (RFQ) - from the City's Public Works and Planning & Community Development Departments.

Municipal Code

The City Clerk's Division maintains the South Pasadena Municipal Code, which is a compilation of City laws and regulations and is accessible at City Hall and on-line.

City Boards and Commissions

The City Clerk's Division coordinates the recruitment process for all of the City's advisory bodies. Vacancy notices and applications are available on-line and in the office.

Legal Deadlines

South Pasadena City Hall regular office hours are Monday through Thursday, 7:30 a.m. to 6 p.m. We are closed on Fridays.

Deadlines for legal filings (including, but not limited to: Commission appeals, claims against the City, etc.) that fall on a Friday, a weekend, or holiday shall be considered received by the City on the next immediate business day.

For example, if a deadline to file an Appeal to a Commission decision would fall on a Friday, with the next business day being a Monday, which happens to be a holiday, then that Appeal would be considered timely filed if received by the City the next immediate business day which would be a Tuesday.

For any questions or further clarification on legal deadlines, please feel free to contact the City Clerk Division at or call us at (626) 403-7230.